Additional Resources Limited is committed to protecting the privacy and personal information of our candidates, clients and website visitors.

This Privacy Policy explains how we collect, use, store and protect personal information obtained through our website, job applications, recruitment platforms, emails, telephone conversations and other communications.

We process personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as amended.

​

Introduction for all Candidates

​

Additional Resources Limited is a recruitment agency that collects and processes candidates' personal information to help them find suitable employment opportunities.

When we identify a suitable vacancy, we will discuss the opportunity with you and obtain your permission before sharing your CV or personal details with a prospective employer.

Additional Resources Limited acts as a data controller in relation to the candidate information we collect and manage as part of our recruitment services. This means we are responsible for ensuring your personal information is handled lawfully, fairly, transparently and securely in accordance with applicable UK data protection legislation.

This Privacy Policy explains how we collect, use, store and share your personal information, whether you are applying for a vacancy, registering with us for future opportunities, using our website or continuing your relationship with us following a placement.

We take the protection of your personal information seriously and use appropriate technical and organisational measures to safeguard it. We aim to be transparent about how your information is used and who it may be shared with.

​

What personal information do we collect?

​

Candidate Data

​

To help identify suitable employment opportunities, we collect and process relevant personal information, including your name, address, email address, telephone number, employment history, qualifications, skills, experience and other information provided in your CV or during the recruitment process.

Where necessary and permitted by law, we may also collect certain sensitive personal information, such as information relating to health, ethnicity or criminal convictions. We will only process this information where we have an appropriate lawful basis and meet any additional legal requirements that apply.

As part of our recruitment services, we may share relevant candidate information with prospective employers when putting you forward for suitable vacancies. Our consultants will discuss the opportunity with you and obtain your permission before submitting your details. We may also share relevant information internally between our recruitment consultants to help identify further suitable opportunities.

​

How do we collect your personal data?

​

There are two main ways we collect your personal information:

 

Directly from you

• When you apply for an advertised vacancy through a job board or recruitment website.

• When you register or submit your details through the Additional Resources website.

• When you register your interest in current or future employment opportunities.

• When you email your CV or contact one of our recruitment consultants.

• When you provide information during telephone conversations, interviews or other recruitment-related communications.

 

From third parties

• When we identify potentially suitable candidates through job boards, LinkedIn, professional networking platforms and other recruitment sources.

• When prospective employers or clients provide relevant information about candidates.

• When we receive referrals or recommendations from other sources, where appropriate and lawful.

We only collect and use personal information where we have an appropriate lawful basis and where it is relevant to providing our recruitment services.

​

How do we use your personal data?

​

We use your personal information to provide our recruitment services, including identifying suitable employment opportunities and helping you secure employment.

This may include:

• Storing and updating your details on our secure recruitment database.

• Assessing your skills, qualifications and experience against current and future vacancies.

• Contacting you about suitable job opportunities and providing recruitment-related updates.

• Discussing vacancies with you and, with your permission, submitting your CV and relevant details to prospective employers.

• Managing job applications, arranging interviews and communicating with candidates and employers throughout the recruitment process.

• Maintaining our relationship with you following a placement and considering you for future opportunities.

• Responding to enquiries and requests.

• Meeting our legal and regulatory obligations.

• Using trusted third-party service providers, including recruitment software and IT support providers, to help manage and deliver our services.

We process your personal information only where we have an appropriate lawful basis under applicable data protection legislation. This may include our legitimate interests in providing recruitment services, taking steps towards or fulfilling a contract, complying with legal obligations or obtaining your consent where required.

You can contact us at any time if you no longer wish to receive information about recruitment opportunities.

​

Privacy and the data our website collects

​

When you submit personal information through our website, including job applications, registration forms or contact enquiries, we use that information to respond to your enquiry, process your application or provide our recruitment services.

Information submitted through our website may be processed and stored using our website platform, recruitment database and trusted third-party service providers. We take appropriate technical and organisational measures to protect your information and retain it only for as long as necessary for the purposes for which it was collected, in accordance with our data retention procedures and applicable data protection legislation.

 

CV Database

​

We use a secure recruitment database provided by Recruitive Software to store, manage and update candidate information as part of our recruitment services.

This includes creating and maintaining candidate profiles, recording relevant employment information, managing job applications and identifying suitable career opportunities.

Recruitive Software processes personal information on our behalf to provide and support our recruitment database. Additional Resources Limited remains responsible for ensuring that candidate information is handled in accordance with applicable data protection legislation.

For further information about Recruitive Software and how it handles personal information, please see its Privacy Policy:

https://www.recruitive.com/privacy-policy/

​

Use of Cookies

​

Our website uses cookies and similar technologies to help it function correctly, improve the user experience and, where applicable, understand how visitors use our website.

Some cookies are necessary for the website to operate, while others may be used for analytics or additional functionality. Where required by law, we will obtain your consent before placing non-essential cookies on your device.

You can manage your cookie preferences through our website's cookie settings, where available, or through your browser settings.

​

Security

​

We take the security of your personal information seriously and have appropriate technical and organisational measures in place to protect it against unauthorised access, loss, misuse, alteration or disclosure.

These measures apply to personal information processed through our website, recruitment database and other systems used to provide our recruitment services.

We regularly review our security arrangements and work with trusted third-party service providers to help ensure that personal information is handled securely and in accordance with applicable data protection legislation.

​​

What is our justification for handling your personal information?

​

Legitimate Interests

​

We primarily rely on our legitimate interests to process personal information where necessary to provide our recruitment services, provided those interests are not overridden by your rights and interests.

This includes identifying candidates for suitable employment opportunities, reviewing CVs and professional experience, contacting candidates about relevant vacancies, maintaining our recruitment database and discussing suitable candidates with prospective employers.

Where you have made your CV or professional information available through job boards or professional networking platforms for recruitment purposes, we may use that information to identify and contact you about suitable opportunities.

We will assess whether our use of your information is necessary, proportionate and consistent with your reasonable expectations. You have the right to object to processing based on legitimate interests, and we will consider any objection in accordance with applicable data protection legislation.

Where appropriate, we may also rely on other lawful bases, including taking steps at your request before entering into a contract, fulfilling contractual obligations or complying with legal requirements.

​

Consent

​

Where consent is the appropriate lawful basis for a particular activity, we will seek your freely given, specific, informed and unambiguous agreement before processing your personal information for that purpose.

Where we rely on consent, you may withdraw it at any time by contacting us. Withdrawal of consent will not affect the lawfulness of any processing carried out before it was withdrawn.

Our recruitment consultants will discuss suitable opportunities with you and obtain your permission before submitting your CV or personal details to a prospective employer.

 

Legal Obligation

​

We may process or retain personal information where necessary to comply with our legal and regulatory obligations.

This may include maintaining records required by law, responding to lawful requests from regulatory or public authorities, and establishing, exercising or defending legal claims.

Where we process sensitive personal information or information relating to criminal convictions, we will do so only where permitted by law and where any additional legal requirements and safeguards are satisfied.

 

How long do we keep your personal data for?
 

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing recruitment services, considering candidates for current and future employment opportunities, maintaining appropriate business records and complying with legal obligations.

The length of time we retain information depends on the nature of the information, our relationship with you, whether you remain interested in employment opportunities and any applicable legal or regulatory requirements.

We periodically review the information held on our recruitment database to ensure that it remains relevant, accurate and necessary. Where information is no longer required, we will securely delete or anonymise it, unless there is a legitimate or legal reason for retaining it.

You may contact us at any time to request that your information is updated or removed, and we will consider your request in accordance with applicable data protection legislation.

​

How can you access, amend or take back your personal data?

​​

Under applicable data protection legislation, you have a number of rights concerning your personal information, subject to certain conditions and exceptions.

​

Right of access

You can request a copy of the personal information we hold about you, together with information about how it is processed.

 

Right to rectification

You can ask us to correct personal information that is inaccurate or complete information that is incomplete.

 

Right to erasure

You can request that we delete your personal information in certain circumstances. This right is not absolute, and we may need to retain certain information where required or permitted by law.

 

Right to restrict processing

You can ask us to restrict how we use your personal information in certain circumstances.

 

Right to object

You have the right to object to the processing of your personal information where we rely on legitimate interests. We will consider your objection in accordance with applicable data protection legislation.

 

Right to data portability

Where applicable, you may request that certain personal information you have provided to us is transferred to you or another organisation in a structured, commonly used and machine-readable format.

 

Right to withdraw consent

Where we rely on your consent to process personal information, you can withdraw that consent at any time without affecting the lawfulness of processing carried out beforehand.

 

Making a request

If you wish to exercise any of these rights, please contact Holly Jaques at holly@additionalresources.co.uk or write to:

Additional Resources Limited
Park Wood Technical Centre
Park Wood
Doddinghurst Road
Brentwood
Essex
CM15 0SN

We will respond to requests without undue delay and normally within one calendar month, subject to applicable legal provisions concerning identity verification, clarification and extensions.

We will not normally charge a fee for handling these requests, although certain exceptions may apply.

Complaints

If you have concerns about how we handle your personal information, please contact us so we can investigate and respond.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

Website: https://ico.org.uk

​

Contact us

​

If you have any questions, concerns or requests relating to this Privacy Policy or how we handle your personal information, please contact:

Holly Jaques
Email: holly@additionalresources.co.uk

Additional Resources Limited, Park Wood Technical Centre, Park Wood, Doddinghurst Road, Brentwood
Essex, CM15 0SN

We will review and respond to data protection enquiries and complaints in accordance with applicable data protection legislation.

​​

General

​

We may update this Privacy Policy from time to time to reflect changes in our recruitment services, business practices or legal requirements.

Any updates will be published on this page. Where required by law, we will notify individuals of significant changes affecting how their personal information is processed.

We encourage you to review this Privacy Policy periodically.