Additional Resources Limited is committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure user experience. We will ensure the information you submit to us, or which we collect, via various sources including our website, through written correspondance (including email), conversations, meetings with our consultants, is only used for the purposes set out in this policy .
Through the Privacy Policy we aim to inform you about the types of personal data we collect from candidates and clients, the purposes for which we use the data and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the EU General Data Protection Regulation 2016/679 (GDPR) and national laws implementing GDPR.
Privacy Policy for Additional Resources Ltd
Introduction for all Candidates
Our position as a recruitment agency means Candidates give us control of their data. When there is a suitable role for a Candidate we will get their express permission each time, to pass information on to the Client for the purpose of trying to get them a job through the normal interview processes.
Candidates are the data subjects, we are a data processor for candidates. We are a data controller to clients.
This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role or you are visiting our website.
It describes how we collect, use and process your personal data, and how in doing so we meet our legal obligations. Your privacy is important to us and we are committed to protecting this data and providing a safe and secure user experience. We will ensure that the information you submit to us via our website or emailed directly is protected and handled with discretion.
We are open about its use and we will always make you aware of the information we are sharing.
What personal information do we collect?
Candidate Data
In order to provide the best possible employment opportunities that are tailored to you we need to collect certain personal details including but not limited to your name, address, e-mail address, contact number and any other relevant information from your CV such as your employment history and education details. On occasions this may also include sensitive personal information such as criminal convictions and ethnic origin.
Working in recruitment means that we will need to give candidate information over to our clients (third parties) when putting you forward for roles. In all circumstances, the consultant will discuss the transfer with you and get your permission before sending it over. During a normal day, our consultants will share information with other consultants so that more job opportunities become possible than those known about by the consultant who met the candidate.
How do we collect your personal data?
There are two main ways we collect your personal data:
Directly from you
• Directly from you in the form of an application through a job board for an advertised role
• Entering your details on to the Additional Resources website, as part of the registration process for an advertised role
• When registering on our website for our job alerts
• Emailing your CV directly to one of our recruiters
From third parties
• We obtain information about you from searching for potential candidates from third party sources such as job boards, Linked In and other job sites.
• Our client may share information about you with us.
How do we use your personal data?
Our main area of work is recruitment – connecting the right Candidates with the right jobs. Listed below are the various ways in which we may use and process your personal data for this purpose, where appropriate and in accordance with any local laws and requirements.
Storing your details on our third part external database (and updating them when necessary) so that we can contact you in relation to recruitment.
• To help find you employment or other work roles that might be suitable.
• To enable you to submit your CV for general applications, to apply for a specific advertised role or to subscribe for job alerts.
• To maintain a business relationship once we have found you a role.
• To communicate with you
• To answer any enquiries and requests from candidates and clients about candidates
• To comply with legal obligations.
• To trusted third parties who perform functions on our behalf and who also provide services to us, such as IT providers providing support and carrying out maintenance on our technology systems and databases.
For job seekers, we will use your personal data to provide you with the recruitment services, to manage and update your information and to email you about recruitment services which, for job seekers, includes job alerts. We use your personal data for the above purposes if we deem it necessary to for so for legitimate business reasons.
Privacy and the data our website collects
There is no candidate data stored on our website, the data collected by any form on the website is transferred to us via encrypted email transfer and all reasonable care has been taken to ensure its safety and integrity. Once the data has been transferred, the website system deletes the data collected. The personal data collected by us is then transferred into our CV database.
CV Database
We process data using a CV database provided and managed by Recruitive Software.
We collect personal information for the purpose of creating a profile for the candidate.
Additional Resources also disclose the candidate’s personal information to Recruitive Software for the purpose of creating a profile or for the purpose of updating or managing a candidate’s profile.
Recruitive Software set out in their Privacy Policy how they collect, use and protect any of your personal data.
Please view their Privacy Policy here – https://www.recruitive.com/privacy-policy/
Job Alert Feature
The only time the website holds on to data is if the job alert feature is used. The feature works by collecting a small amount of personal data, the candidates name and email address which is kept in the website code for the duration the job alert runs, so that the job alert feature can send candidates job data by email. When the alert expires, or you end the alert the data is then removed from the code and permanently deleted
The job alert feature follows the privacy by design principle and so our staff are not made aware of your alert and have no access to your alert data it is solely managed by you the candidate.
Security
This website takes every precaution to protect our users’ information. When users submit information via the website, your information is protected both online and off-line. While we use encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line.
Use of Cookies
We use session cookies. The session cookie is stored in temporary memory and is not retained after the browser is closed. Session cookies do not collect information from the user’s computer. They typically will store information in the form of a session identification that does not personally identify the user.
Please view our Cookie Policy here
Who do we share your personal data with?
We share your personal data with prospective employers to increase the chances of securing the job you want.
Security
We will not sell, distribute or lease your personal information to third parties other than for the principle purpose of providing information regarding potential new employment opportunities unless we have your permission or are required by law to do so.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
How do we safeguard your personal data?
We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.
What is our justification for handling your personal information?
Legitimate Interests
Data protection and privacy laws in the UK require us to have what’s called a “lawful basis” for handling personal information. Broadly that means that we have a legal justification in accordance with current and prevailing data protection law for handling your personal date. We need to handle your personal data to provide you with a service and for our website and app to be able to work properly. This means we process your personal data primarily under legitimate interests, as necessary for the performance of a contract, or to take steps to enter into a contract.
We think it's reasonable to expect that if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our advertised vacancies. Once it's looking like you may get the job, your prospective employer may also want to double check any information you've given us to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with local laws.
We have to make sure our business runs smoothly, so that we can carry on providing services to Candidates like you. We therefore also need to use your data for our internal administrative activities, like payroll and invoicing where relevant.
Consent
In certain circumstances, we are required to obtain consent to the processing of your personal data in relation to certain activities. Depending on exactly what we are doing with your information, this consent will be opt-in consent.
Legal Obligation
It may also be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, sensitive personal data in connection with exercising or defending claims.
This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.
How long do we keep your personal data for?
The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose. Our third party external CV database conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.
How can you access, amend or take back your personal data?
Right to access
You have the right at any time to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. If we provide you with access to the information we hold about you, we will not charge you for this unless your request is “manifestly unfounded or excessive”.
Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so.
Right to be erased
In certain circumstances, you have the right to request that personal information we hold about you is erased e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.
However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, however we will attempt wherever possible to minimise data that is unnecessary and keep only what we must.
If you would like to make a request to access or erase your information, please contact Holly Jaques at holly@additionalresources.co.uk or write to us at:
Additional Resources Ltd
Parkwood Technical Centre,
Parkwood,
Doddinghurst Road,
Brentwood, CM15 0SN
We will seek to deal with your request without undue delay, and in any event within 30 days of receiving the request. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
Contact us
If you have any questions, comments or concerns about how we use your personal data, please email Holly Jaques on - holly@additionalresources.co.uk or write to us at:
Additional Resources Ltd
Parkwood Technical Centre,
Parkwood,
Doddinghurst Road,
Brentwood, CM15 0SN
General
Additional Resources may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective immediately.
