Office Manger - Part-time

Reference

ECA/AR/056457

Sector

Secretarial, PA & Administration

Salary

Competitive

Town/City

Cambridge

Contract Type

Permanent

Closing Date

22/09/2021

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Part-time Office Manger - Cambridge

Salary: Competitive

Permanent

Hours: 20 hours per week initially – with scope to increase

Our client are growing fast and the Office Manager  is a key member of the growing team: providing personal assistant to the CEO and support to the leadership team as well as logistics and operation support.   

Role

We are looking for an experienced office manager. An excellent opportunity for someone who is looking to develop their career by working as part of an agile, innovative business. This is a new role and as such provides scope for career growth as the role expands along with the abilities of the successful candidate. Due to strong company growth our clients require administrative, logistics and operation support to maintain their efficiency. This role will report to CEO and will provide support to the team.

Responsibilities

Admin

  • Personal assistant to the CEO
  • General admin support for leadership team
  • General office management – order supplies, pick up deliveries, couriers, customer liaison, delivery schedule updates, plan and execute on office moves
  • Ensuring the office remains clean and tidy and effective and efficient place for the  team to work in
  • Collecting materials and equipment from local suppliers or shops
  • Answer the phone, take messages and follow up with emails
  • Collect and distribute post / deliveries
  • Book Meetings and room / schedule and plan calendar
  • Plan, book and deliver lunches/refreshments and tidy up afterwards
  • Organising conferences/speaking opportunities/exhibitions

Logistics/Finance/HR/Operation support

  • Plan and book travel/visas/hotels
  • Packing of components and preparation of packing notes etc for finished products etc for customers or suppliers, booking into IT systems to maintain records
  • Update UPS address book and commodities
  • Ship shipments globally
  • HR support: including things like recruitment, induction, training support
  • Finance system: ordering materials, preparing sending purchase orders, sales invoices, reviewing bank reconciliations, chasing missing invoices
  • Support to team on expenses
  • Loading expenses on to Bank system for approval

Essential Attributes:

Excellent communications

Excellent Microsoft office skills with focus on Excel (Intermediate level)

Willingness to work in other areas of business including customer facing roles should need arise.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

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